Event Terms and Conditions

  1. OM Digital Solutions is referred to in this document as ‘OMDS’. The Olympus Image Space Event is referred to in this document as ‘event’.
  2. Places at the event are limited and subject to availability.
  3. Should you not be able to attend, cancellation must be done so by email to: hello@olympus-imagespace.co.uk, you must give us written notice 48 hours before the event.
  4. Tickets are non-exchangeable, not for resale, and not redeemable for cash.
  5. Every effort is made to ensure the smooth running of our events, but occasionally unforeseen circumstances may disturb this. We may alter the programme of the event at our absolute discretion without notice however, if in our absolute discretion we consider it appropriate to cancel an Event, we will endeavour to notify you and keep you informed of forthcoming events.
  6. Those under the age of 18 wishing to attend the Event must have full permission from a parent or guardian and must be accompanied by a parent or guardian on the day.
  7. Any and all photographs, videos, or other recorded material may be used by OMDS for the purpose of marketing or advertising while observing the following points:
    • Usage of photographs, videos, or other recorded material is non-exclusive, attendees will retain copyright.
    • Photographs, videos, or other recorded material can be used to promote the competition, but no other purpose.
    • Photographs, videos, or other recorded material may be used to promote recurrences of a similar event in perpetuity.
    • That in addition to reproduction of the photographs, videos, or other recorded material via the social media and exhibitions, promotion of events can include the reproduction of material in a book or calendar, but not both, plus posters and postcards.
    • All photographs, videos, or other recorded material will be credited when used.
    • Attendees are not required to waive their moral rights in respect of their submissions.
    • Photographs, videos, or other recorded material will be preserved in all material.
    • For any usage of photographs, videos, or other recorded material in addition to the above permitted usages a license will be negotiated with the creator independently of the event.
  8. Photographs/video taken on the day may feature ticket holders, and by agreeing to our terms and conditions upon ticket receipt, you agree to allow these images to be used by OMDS.
  9. We reserve the right to cancel, alter, or delay any booking where forced to do so by circumstances beyond our control, such as serious illness, severe weather or any other circumstances which would subject The Company or any of its employees or any of its participants to danger.
  10. OMDS representatives reserve the right to send away any person who in their judgement is found to be unmanageable or a danger to the safety or enjoyment of others.
  11. Participants of the event must be physically fit to take part in the activities involved and free from any illness or conditions that may render the activity hazardous. We regret that wheelchair access is not guaranteed at all events, and anyone with a physical or other disability or concern should speak to OMDS via written correspondence to hello@olympus-imagespace.co.uk prior to the event for further guidelines.
  12. Some activities are potentially dangerous if not skilfully managed. Safety must therefore be paramount and all participants must accept that the decision of the activity instructor is final and at all times be accepted by the participants. OMDS will accept no liability for problems arising from failure to accept and/or respond to the authority and instructions of the appointed staff.
  13. Ticket holders are responsible for their own transportation and accommodation needs unless otherwise stated, and are expected to arrive in good time to start the event.
  14. No Liability is accepted for:
    • Loss of or damage to property belonging to or travelling with the members of any group. For example cameras, equipment, watches, jewellery or clothing
    • Losses or additional expenses due to delays or changes in travel services, sickness, weather, strikes, riots, war, quarantine or any other cause.
    • Personal injury or death of any participants however caused unless by proven negligence of the company.
  15. In the event of any damages caused by participants to property or equipment in use by OMDS, except by fair wear and tear, the ticket holder will be charged the full replacement cost.
  16. Any damages must be reported to a member of event staff immediately.
  17. All information given in any literature produced by or on behalf of OMDS is given in good faith and is intended as a guide to services available and may be altered without notice to suit differing seasonal or other conditions. All information is correct at time of going to press.
  18. If you have any complaint during your booking, please notify an OMDS representative immediately. We will then do our utmost to find a speedy and satisfactory solution. In the event that you are not satisfied with the solution please complain in writing to hello@olympus-imagespace.co.uk within 14 days of the end of the event.
  19. For the comfort, health and safety of all concerned, there will be no smoking during any of the activities.
  20. OMDS are covered by all necessary insurances.
  21. OMDS accepts no responsibility when ticket holders fail to adhere to these rules.
  22. Data may be shared within OMDS and their agents, including Wallop Design who manage the Olympus Image Space site on OMDS’ behalf. By attending this event you are agreeing to allow OM Digital Solutions or their agents (including Wallop Design) to send you necessary notifications relating to the event. If you do not wish to be included in further communications, please state in your application or unsubscribe at the first opportunity.